{"id":322,"date":"2020-08-19T14:12:00","date_gmt":"2020-08-19T19:12:00","guid":{"rendered":"https:\/\/projectmanagementacademy.net\/resources\/?p=322"},"modified":"2021-07-08T14:53:27","modified_gmt":"2021-07-08T19:53:27","slug":"dont-neglect-your-back-to-the-office-plan","status":"publish","type":"post","link":"https:\/\/projectmanagementacademy.net\/resources\/blog\/dont-neglect-your-back-to-the-office-plan\/","title":{"rendered":"Project Managers: Don\u2019t Neglect Your \u201cBack to the Office\u201d\u00a0Plan!"},"content":{"rendered":"\n<p>It would be an understatement to say that project managers have had to deal with a lot of change this year. Projects have had their budgets vastly reduced or been cancelled outright, and remote work has become the norm rather than the exception. We are still far from the end of <a href=\"https:\/\/projectmanagementacademy.net\/resources\/blog\/covid-19-and-agile-are-strange-bed-fellows\/\">the pandemic<\/a>, but in those areas where they have successfully flattened their first waves, some companies are starting to encourage their staff to return to the office.<\/p>\n\n\n\n<!--more-->\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/e360-media.s3.amazonaws.com\/2021\/04\/05154613\/7-Secrets-Passing-PMP-Exam-1.png\" alt=\"7 Secrets to Passing the PMP Exam: Project Managers\" class=\"wp-image-98\" width=\"402\" height=\"152\" srcset=\"https:\/\/e360-media.s3.amazonaws.com\/2021\/04\/05154613\/7-Secrets-Passing-PMP-Exam-1.png 803w, https:\/\/e360-media.s3.amazonaws.com\/2021\/04\/05154613\/7-Secrets-Passing-PMP-Exam-1-300x113.png 300w, https:\/\/e360-media.s3.amazonaws.com\/2021\/04\/05154613\/7-Secrets-Passing-PMP-Exam-1-768x290.png 768w\" sizes=\"auto, (max-width: 402px) 100vw, 402px\" \/><\/figure><\/div>\n\n\n\n\n\t\t\t\t\t<script>\n\t\t\t\t\t\thbspt.enqueueForm({\n\t\t\t\t\t\t\tportalId: 3294842,\n\t\t\t\t\t\t\tformId: \"4091cf73-280a-4cd8-be87-aec72cada392\",\n\t\t\t\t\t\t\ttarget: \"#hbspt-form-1776297669000-0780987239\",\n\t\t\t\t\t\t\tregion: \"na1\",\n\t\t\t\t\t\t\t\n\t\t\t\t\t\t});\n\t\t\t\t\t<\/script>\n\t\t\t\t\t<div class=\"hbspt-form\" id=\"hbspt-form-1776297669000-0780987239\"><\/div>\n<\/div>\n<\/div>\n\n\n\n<p>For Project Managers who now have to adjust to being in the office with their team members, things are not as simple as winding the clock back a half-year or so. They will face a number of challenges including:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li style=\"margin: 0px 0px 0px 20px;\">Planning for a combination of on site and remote team members<\/li><li style=\"margin: 0px 0px 0px 20px;\">Scheduling in person meetings with added complexities of safe physical distancing and people\u2019s working arrangements<\/li><li style=\"margin: 0px 0px 0px 20px;\">Helping their team members (and themselves!) cope with the stress and natural fears of returning to the office<\/li><\/ul>\n\n\n\n<p>So how can a Project Manager prepare for the transition and what should they do once they get back?<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li style=\"margin: 0px 0px 0px 20px;\"><img decoding=\"async\" style=\"width: 250px; float: right; margin: 0px 0px 10px 10px;\" src=\"https:\/\/f.hubspotusercontent40.net\/hubfs\/3294842\/Corporate%20Training%20Best%20Practices.jpg\" alt=\"Corporate Training Best Practices\" width=\"250\">Review the arrangements their employer has made to keep staff safe and raise any concerns they have before returning to the office. Don\u2019t assume team members are doing the same, so take the time to do a mini-onboarding with them upon their return to the office in the event that their employer\u2019s HR or health and safety departments are not already doing this. If team members are hesitant to communicate their concerns to those who can do something about it, advocate for your team members with these decision makers.<\/li><li style=\"margin: 0px 0px 0px 20px;\">Review working agreements with the team. Since some team members will now be working in person and others will continue to be remote, rules of engagement might need to evolve to ensure that remote workers don\u2019t feel like second-class citizens.<\/li><li style=\"margin: 0px 0px 0px 20px;\">Plan for unforeseen absences. While the risk of some team members being unavailable was present even while they were working from home, the likelihood of risk realization is increased due to the increased complexity of coming back to the office. Even something as simple as getting to one\u2019s cubicle could be delayed due to the lengthened time for commuting or for taking the elevator to one\u2019s floor. Timing for regularly scheduled meetings may need to be adjusted to allow for this.<\/li><li style=\"margin: 0px 0px 0px 20px;\">Enhance co-location benefits. While the entire team might not be able to be in the office at once due to capacity restrictions, determine which combinations of team members might give the best bang-for-the-buck from a collaboration perspective and structure team rotation based on that.<\/li><li style=\"margin: 0px 0px 0px 20px;\">Keep your second (or third or fourth) wave plan up-to-date. Just because in person work has resumed, doesn\u2019t mean things can\u2019t revert to the way it has been very quickly. Develop and regularly review contingency plans which could be implemented if some or all of the team is required to go back to working remotely.<\/li><li style=\"margin: 0px 0px 0px 20px;\">Frequently take the pulse of the team. Now more than ever, PMs will need to cultivate psychological safety within their teams so that team members feel comfortable sharing their fears and doubts with one another.<\/li><\/ul>\n\n\n\n<p>When the pandemic hit, many project teams were caught off guard. Project managers should heed the adage \u201c<em style=\"margin: 0px;\">Fool me once, shame on you. Fool me twice, shame on me<\/em>\u201c.<\/p>\n\n\n\n<p><strong style=\"background-color: #f3f1f3;\"><em>To read more articles by Kiron Bondale, visit his&nbsp;<a href=\"https:\/\/kbondale.wordpress.com\/\" rel=\" noopener\">blog<\/a>.<\/em><\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>It would be an understatement to say that project managers have had to deal with a lot of change this year. Projects have had their budgets vastly reduced or been cancelled outright, and remote work has become the norm rather than the exception. We are still far from the end of the pandemic, but in [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":1373,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[4],"tags":[],"class_list":["post-322","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Project Managers: Don\u2019t Neglect Your \u201cBack to the Office\u201d\u00a0Plan! 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