{"id":358,"date":"2019-12-18T13:38:00","date_gmt":"2019-12-18T18:38:00","guid":{"rendered":"https:\/\/projectmanagementacademy.net\/resources\/?p=358"},"modified":"2022-09-01T10:58:30","modified_gmt":"2022-09-01T15:58:30","slug":"how-to-write-a-statement-of-work","status":"publish","type":"post","link":"https:\/\/projectmanagementacademy.net\/resources\/blog\/how-to-write-a-statement-of-work\/","title":{"rendered":"How To Write a Statement of Work"},"content":{"rendered":"\n<p>The Statement of work is an important governance document created during the plan procurement process.&nbsp; The statement of work can either be your best asset or the downfall of your project.&nbsp; Think of it as a blueprint to a construction project, if a measurement is slightly off the error will be compounded as more work is completed. &nbsp;Eventually, this will lead to extensive rework or project failure.&nbsp; As overwhelming as this sounds, don\u2019t panic if you follow some basic steps you will be able to create a solid statement of work for your project.<\/p>\n\n\n\n<!--more-->\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><strong>On this page:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><a href=\"https:\/\/projectmanagementacademy.net\/resources\/blog\/how-to-write-a-statement-of-work\/#What-is-a-Statement-of-Work\">What is a Statement of Work?<\/a><\/li><li><a href=\"https:\/\/projectmanagementacademy.net\/resources\/blog\/how-to-write-a-statement-of-work\/#Do-I-really-need-a-statement-of-work\">Do I really need a statement of work?<\/a><\/li><li><a href=\"https:\/\/projectmanagementacademy.net\/resources\/blog\/how-to-write-a-statement-of-work\/#Checklist-for-Writing-Statements-of-Work\">Checklist for Writing Statements of Work<\/a><\/li><\/ul>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator is-style-wide\"\/>\n\n\n\n<div class=\"wp-block-columns has-background is-layout-flex wp-container-core-columns-is-layout-2 wp-block-columns-is-layout-flex\" style=\"background-color:#f3fbff\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:40%\">\n<div style=\"height:60px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"alignright size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"720\" height=\"600\" src=\"https:\/\/e360-media.s3.amazonaws.com\/2022\/09\/01094754\/Emotional-Intelligence-Free-PDU-Course.jpg\" alt=\"Free Course on Emotional Intelligence\" class=\"wp-image-6604\" srcset=\"https:\/\/e360-media.s3.amazonaws.com\/2022\/09\/01094754\/Emotional-Intelligence-Free-PDU-Course.jpg 720w, https:\/\/e360-media.s3.amazonaws.com\/2022\/09\/01094754\/Emotional-Intelligence-Free-PDU-Course-300x250.jpg 300w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/figure><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:50%\">\n<div style=\"height:48px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><\/p>\n\n\n\n<p class=\"has-medium-font-size\" id=\"block-eef25254-e22e-41f6-826b-cab064e3d095\"><strong>Free Emotional Intelligence PDU<\/strong><\/p>\n\n\n\n<p id=\"block-14690051-2796-4b03-bcb7-95d54bd01fcd\"><em>Develop your Emotional Intelligence as well as your team members in this Free PDU Course!<\/em><\/p>\n\n\n\n\t\t\t\t\t<script>\n\t\t\t\t\t\thbspt.enqueueForm({\n\t\t\t\t\t\t\tportalId: 3294842,\n\t\t\t\t\t\t\tformId: \"9513deed-dab2-44ea-a7fb-33297ddc13b6\",\n\t\t\t\t\t\t\ttarget: \"#hbspt-form-1779815471000-2229010389\",\n\t\t\t\t\t\t\tregion: \"na1\",\n\t\t\t\t\t\t\t\n\t\t\t\t\t\t});\n\t\t\t\t\t<\/script>\n\t\t\t\t\t<div class=\"hbspt-form\" id=\"hbspt-form-1779815471000-2229010389\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:10%\">\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator is-style-wide\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"What-is-a-Statement-of-Work\"><strong>What is a Statement of Work?<\/strong><\/h2>\n\n\n\n<p>First of all, what is a statement of work?&nbsp; A Statement of work is a contract which contains a clear and concise description of all the work and activities the vendor is required to complete.&nbsp; This document provides an extra layer of context that cost estimates and plans usually don\u2019t have.&nbsp; Its main function is to direct work for a vendor, contractor or whoever is assigned the work.&nbsp; Just keep in mind, if you are developing a Statement of Work for a large project, it would be impractical to break it down to the detail level but should still include the expected work needed to produce deliverables. It is critical in any circumstance to provide those performing the work with clearly worded requirements and expected outcomes.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"Do-I-really-need-a-statement-of-work\"><strong>Do I really need a statement of work?<\/strong><\/h2>\n\n\n\n<p><img decoding=\"async\" src=\"https:\/\/cdn2.hubspot.net\/hubfs\/3294842\/iStock-1132287016.jpg\" alt=\"iStock-1132287016\" width=\"300\" style=\"width: 300px; float: right; margin: 0px 0px 10px 10px;\">As a project manager, it is always in your best interest to have something that allows you to say these magic words, \u201cBut this is what we agree to\u201d when debating with a vendor over a deliverable.&nbsp; If you chose to not create a statement of work your project runs the risk of failing and leading to arguments with the vendor.&nbsp;<\/p>\n\n\n\n<p>Writing a statement of work can seem like a daunting task but if you follow this approach and communicate your expectations you will receive what you need in your procurement or at least have something to fall back on if a vendor fails to deliver.<\/p>\n\n\n\n<hr class=\"wp-block-separator is-style-wide\"\/>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\">\n<p class=\"has-text-align-center has-medium-font-size\"><strong>Studying for the PMP Exam?<\/strong><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-buttons is-horizontal is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-1 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button has-custom-width wp-block-button__width-100 is-style-fill\"><a class=\"wp-block-button__link has-white-color has-text-color has-background\" href=\"https:\/\/projectmanagementacademy.net\/free-pmp-questions\" style=\"border-radius:2px;background-color:#366194\" target=\"_blank\" rel=\"noreferrer noopener\">PMP Practice Questions<\/a><\/div>\n<\/div>\n\n\n\n<div style=\"height:8px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator is-style-wide\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"Checklist-for-Writing-Statements-of-Work\"><strong>Checklist for Writing Statements of Work<\/strong><\/h2>\n\n\n\n<p>In order to write a successful statement of work which will accomplish what needs to be done while minimizing disputes and conflict with the other party, I recommend following this checklist.<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li><strong>Communicate with stakeholders <\/strong>This is probably different than most recommendations for starting a statement of work, but in my experience, I have found that this can alleviate a lot of potential problems.&nbsp; At this point, you have completed the make-or-buy decision. Anytime you come to the realization you need to procure something it is crucial all the decision-makers provide input and you as the project manager can manage their expectations and develop a SOW to satisfy their requirements.\n<p>Failing to make this initial communication will most like result in several rewrites to the document.&nbsp; Everyone will have their own concept of how the statement of work will be and having this upfront discussion will pull everyone\u2019s desires and concerns together.&nbsp; Having established the requirements of stakeholders you can move on to the next step. As with most things project management related communication is a key factor.<\/p><\/li><li><strong>Scope of Work<\/strong>: Simply put, it is a detailed description of the work, type of work it is, and the tools or methods to be used.<\/li><li><strong>Deliverables<\/strong>: In this area, you need to define what you want the vendor to provide you with as a deliverable. If it isn\u2019t listed you won\u2019t be receiving it and trying to add deliverables to the contract after the fact can cause delays and other problems.&nbsp; This will also include the completion dates for the deliverables to be received.<\/li><li><strong>Milestones: <\/strong>Setting milestones will allow you to track the progress of the vendor by having documented achievements throughout the work period. These defined points in the project will keep the vendor aligned with the expectations in the statement of work.<\/li><li><strong>Period of performance &amp; Location: <\/strong>This sounds basic, but having a defined start and finish date for the work to begin and end will establish a timeline for the project. To coincide with the dates of the project, the maximum billing rate, fixed price, or another method of payment or billing should be annotated.&nbsp; Lastly, the location where the work will be done needs to be included.&nbsp; For instance, a business with several satellite locations may require a vendor to travel, whereas some projects can be completed at the vendor&#8217;s worksite. <strong style=\"background-color: transparent;\">&nbsp;<\/strong><\/li><li><strong>Work Duration<\/strong>: For example, if you are in the process of procuring a consulting firm to conduct a workforce planning exercise for your organization you want to make sure you set the duration for the work to be completed. If you fail to do this the vendor may feel they can either rush through the project or work on it at their leisure until completed.&nbsp; It is important that you define this duration based on your expectations.<\/li><li><strong>Industry\/Organizational Standards<\/strong>: These are standards that you impose on the project deliverables. These include any standards such as OSHA, ISO, HIPAA, Government, Organizational strategic plans, etc.<\/li><\/ol>\n\n\n\n<ol class=\"wp-block-list\" start=\"9\"><li><strong>Acceptance Criteria<\/strong>: This will include any conditions, quality standards, testing, or other means of acceptance to be documented. If your project was procuring a software application you would define the rules which cover the functional and non-functional behavior that you expect from the application.<\/li><li><strong>Specialized Requirements<\/strong>: Do you need someone who has a specific qualification (PMP, SPHR, CISSP)? Is there specialized equipment required (tools, software, hardware)?<strong style=\"background-color: transparent;\">&nbsp;<\/strong><\/li><\/ol>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<p style=\"font-size:25px\"><strong>Upcoming PMP Certification Training &#8211; Live &amp; Online Classes<\/strong><\/p>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\"><table class=\"table table-striped table-bordered table-responsive-sm font-md mt-5 mb-0 d-none d-md-table\"><tr><td>Name<\/td><td>Date<\/td><td>Place<\/td><td><\/td><\/tr><\/table>\n<\/div><\/div>\n\n\n\n<p><\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator is-style-wide\"\/>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n","protected":false},"excerpt":{"rendered":"<p>The Statement of work is an important governance document created during the plan procurement process.&nbsp; The statement of work can either be your best asset or the downfall of your project.&nbsp; Think of it as a blueprint to a construction project, if a measurement is slightly off the error will be compounded as more work [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":1495,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[4],"tags":[],"class_list":["post-358","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How To Write a Statement of Work - Project Management Academy Resources<\/title>\n<meta name=\"description\" content=\"The statement of work can either be your best asset or the downfall of your project. 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