{"id":7123,"date":"2022-10-24T15:20:04","date_gmt":"2022-10-24T20:20:04","guid":{"rendered":"https:\/\/projectmanagementacademy.net\/resources\/?p=7123"},"modified":"2025-05-27T13:53:35","modified_gmt":"2025-05-27T18:53:35","slug":"schedule-management-plan","status":"publish","type":"post","link":"https:\/\/projectmanagementacademy.net\/resources\/blog\/schedule-management-plan\/","title":{"rendered":"What is a Schedule Management Plan?"},"content":{"rendered":"\n<p>When we do projects and how the activities, tasks, and milestones are arranged is a critical skill for any project manager, The Schedule Management Plan provides guidance to the project manager and project team on how the project schedule will be developed, maintained, and controlled. With a Schedule Management Plan, the project manager can use pre-determined mitigation steps to address deviations from the plan to keep the project on track.<\/p>\n\n\n\n<p><strong>On this page:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"#introduction\">Introduction to Schedule Management Plan<\/a><\/li>\n\n\n\n<li><a href=\"#components\">What are the Components of a Schedule Management Plan?<\/a><\/li>\n\n\n\n<li><a href=\"#create\">How to Create a Schedule Management Plan<\/a><\/li>\n\n\n\n<li><a href=\"#tips\">Tips for Creating a Schedule Management Plan<\/a><\/li>\n\n\n\n<li><a href=\"#benefits\">Benefits of Having a Schedule Management Plan<\/a><\/li>\n\n\n\n<li><a href=\"#summary\">Summary<\/a><\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-columns has-background is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\" style=\"background-color:#f3fbff\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:40%\">\n<div style=\"height:60px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"alignright size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"720\" height=\"600\" src=\"https:\/\/e360-media.s3.amazonaws.com\/2022\/09\/01094754\/Emotional-Intelligence-Free-PDU-Course.jpg\" alt=\"Free Course on Emotional Intelligence\" class=\"wp-image-6604\" srcset=\"https:\/\/e360-media.s3.amazonaws.com\/2022\/09\/01094754\/Emotional-Intelligence-Free-PDU-Course.jpg 720w, https:\/\/e360-media.s3.amazonaws.com\/2022\/09\/01094754\/Emotional-Intelligence-Free-PDU-Course-300x250.jpg 300w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/figure><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:50%\">\n<div style=\"height:48px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><\/p>\n\n\n\n<p class=\"has-medium-font-size\" id=\"block-eef25254-e22e-41f6-826b-cab064e3d095\"><strong>Free Emotional Intelligence PDU<\/strong><\/p>\n\n\n\n<p id=\"block-14690051-2796-4b03-bcb7-95d54bd01fcd\"><em>Develop your Emotional Intelligence as well as your team members in this Free PDU Course!<\/em><\/p>\n\n\n\n\t\t\t\t\t<script>\n\t\t\t\t\t\thbspt.enqueueForm({\n\t\t\t\t\t\t\tportalId: 3294842,\n\t\t\t\t\t\t\tformId: \"9513deed-dab2-44ea-a7fb-33297ddc13b6\",\n\t\t\t\t\t\t\ttarget: \"#hbspt-form-1778382006000-8279992646\",\n\t\t\t\t\t\t\tregion: \"na1\",\n\t\t\t\t\t\t\t\n\t\t\t\t\t\t});\n\t\t\t\t\t<\/script>\n\t\t\t\t\t<div class=\"hbspt-form\" id=\"hbspt-form-1778382006000-8279992646\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:10%\">\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"introduction\"><strong>Introduction to Schedule Management Plan<\/strong><\/h2>\n\n\n\n<p>Referred to by some as the \u201cSchedule Management Plan document serves a critical role in the overall management of a project. All projects have a schedule, and all projects will incur some level of change. For the changes that impact the project schedule specifically, the Schedule Management Plan provides the project manager with the needed information to take corrective steps to get the project back on schedule.<\/p>\n\n\n\n<p>A Schedule Management Plan describes how the schedule will be managed throughout the project lifecycle. The plan will address issues such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>who is responsible for maintaining the schedule<\/li>\n\n\n\n<li>how often the schedule will be updated<\/li>\n\n\n\n<li>what methods will be used to track progress<\/li>\n\n\n\n<li>how changes to the schedule will be controlled<\/li>\n<\/ul>\n\n\n\n<p>With an approved Schedule Management Plan, the project management team can make informed choices and guide the project to a positive result.<\/p>\n\n\n\n<p>It also has a timeline for the project including the duration of the individual tasks and critical milestones. Project Managers use schedule management to monitor progress against the baseline schedule, determine how schedule changes are controlled, and report on progress against planned milestones. The Schedule Management Plan provides guidelines for all things related to scheduling.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"components\"><strong>What are the Components of a Schedule Management Plan?<\/strong><\/h2>\n\n\n\n<p>A project manager once led a product launch that was perfectly planned\u2014until two key tasks fell behind and no one caught it in time. The result? A six-week delay and a strained client relationship. Situations like this are common. According to PMI, only 63% of projects finish on time\u2014a number that reflects missed deadlines, rushed work, and frustrated stakeholders. Without a clear schedule management plan, small delays can snowball into budget overruns and lost trust.<\/p>\n\n\n\n<p>Project managers want to deliver quality deliverables within budget and on time. So, completing deliverables days, months, or years after the planned deadline is not a successful result. With a strong Schedule Management Plan created to meet the needs of a specific project, <a href=\"https:\/\/projectmanagementacademy.net\/resources\/blog\/managing-unrealistic-project-schedules\/\" target=\"_blank\" rel=\"noreferrer noopener\">Project Managers are better positioned to address threats to the schedule<\/a> to ensure desired outcomes, including when the project will be completed.<\/p>\n\n\n\n<p>PMI does not provide a universal Schedule Management Plan template, but for example, most will address:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>who is responsible for maintaining the schedule<\/li>\n\n\n\n<li>how often will the schedule be updated<\/li>\n\n\n\n<li>what methods will be used to track progress<\/li>\n\n\n\n<li>how will changes to the schedule be controlled<\/li>\n\n\n\n<li>what is the process for approving schedule changes<\/li>\n\n\n\n<li>how will schedule risks be managed<\/li>\n\n\n\n<li>what are the project&#8217;s milestones and deadlines<\/li>\n<\/ul>\n\n\n\n<p>Schedule Management Plan components vary depending on the project\u2019s specific needs. Many companies have a Schedule Management Plan template that aligns with their industry and internal project management standards. Project managers should include project team members, stakeholders, and subject matter experts in the development of the Schedule Management Plan to increase the accuracy of techniques used to create task duration estimates and to confirm responsibilities for the schedule itself.<\/p>\n\n\n\n<hr class=\"wp-block-separator is-style-wide\"\/>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\">\n<p class=\"has-text-align-center has-medium-font-size\"><strong>Studying for the PMP Exam?<\/strong><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-buttons is-horizontal is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-1 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button has-custom-width wp-block-button__width-100 is-style-fill\"><a class=\"wp-block-button__link has-white-color has-text-color has-background\" href=\"https:\/\/projectmanagementacademy.net\/free-pmp-questions\" style=\"border-radius:2px;background-color:#366194\" target=\"_blank\" rel=\"noreferrer noopener\">PMP Practice Questions<\/a><\/div>\n<\/div>\n\n\n\n<div style=\"height:8px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator is-style-wide\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"create\"><strong>How to Create a Schedule Management Plan<\/strong><\/h2>\n\n\n\n<p>Creating a schedule management plan goes beyond planning for how to sequence activities and associated milestones into a schedule. The schedule management plan establishes the management of the schedule throughout the life of the project. The plan should incorporate stakeholder and project team member input to ensure that reporting, monitoring, and controlling processes are established and approved <em>before<\/em> the project work begins.<\/p>\n\n\n\n<p>To create a Schedule Management Plan, Project Managers should leverage PMI\u2019s\u00a0<em>Process Groups: A Practice Guide or PMI\u2019s A Guide to the Project Management Body of Knowledge (PMBOK\u00ae Guide<\/em>) \u2013 Sixth Edition for information, in combination with standards in place at their company. An example schedule management plan creation process would include:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Determine a scheduling methodology (driven by the project methodology in use)<\/li>\n\n\n\n<li>Select a scheduling software (in coordination with the IT department and\/or Project Management Office)<\/li>\n\n\n\n<li>Identify who is part of the scheduling management and scheduling process<\/li>\n\n\n\n<li>Determine performance monitoring processes<\/li>\n\n\n\n<li>Develop mitigation plans to address schedule variances<\/li>\n\n\n\n<li>Confirm schedule change control procedures<\/li>\n\n\n\n<li>Define the schedule report frequency, format, and recipients<\/li>\n<\/ol>\n\n\n\n<p>The Schedule Management Plan should be reviewed and updated as needed throughout the project lifecycle. It should be formally approved by the project sponsor or other relevant decision-makers before work on the project begins as part of the overall Project Management Planning process.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"tips\"><strong>Tips for Creating a Schedule Management Plan<\/strong><\/h2>\n\n\n\n<p>To create a Schedule Management Plan, it is important to tailor the plan to the specific needs of your project. A highly complex project with many interdependent tasks and deliverables will have a more robust Schedule Management Plan than a project with a few tasks leading to a single deliverable. For any project, use these tips to create an effective and appropriately robust Schedule Management Plan:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>confirm the approach to identifying specific scheduling needs of the project in terms of due dates, deliverables, and budget,<\/li>\n\n\n\n<li>understand the complexity of the project in terms of resources, stakeholders, and interdependencies,<\/li>\n\n\n\n<li>identify a means to monitor all tasks and interdependencies<\/li>\n\n\n\n<li>determine scheduling resources needed and available for the project\u2019s duration<\/li>\n<\/ul>\n\n\n\n<p>As part of Project Schedule Management Plan development, Project Managers should always confirm and document who:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>has input into project schedule creation and subsequent updates<\/li>\n\n\n\n<li>reviews and approves the initial schedule and subsequent updates<\/li>\n\n\n\n<li>requires scheduling reports at what intervals<\/li>\n\n\n\n<li>reviews and approves the Schedule Management Plan and subsequent updates<\/li>\n<\/ul>\n\n\n\n<p>It is important to know not only who could impact the schedule but also who needs to be part of the Schedule Management planning work and communications. A <a href=\"https:\/\/www.pmi.org\/learning\/library\/project-development-schedule-management-plan-6205\"><\/a>PMI Learning Library conference paper titled, <a href=\"https:\/\/www.pmi.org\/learning\/library\/project-development-schedule-management-plan-6205\" target=\"_blank\" rel=\"noreferrer noopener\"><strong><em>Design and development of a schedule management plan<\/em><\/strong><\/a> shares: \u201c<a href=\"https:\/\/www.pmi.org\/learning\/library\/project-development-schedule-management-plan-6205\" target=\"_blank\" rel=\"noreferrer noopener\"><em>The PMBOK\u00ae Guide<\/em> notes the use of the RACI Chart, correlating tasks with role and individuals by identifying four links; Responsible, Accountable, Consult, and Inform.<\/a>\u201d No matter how detailed or thorough a project schedule may be, without the Schedule Management Plan, when project changes have a scheduling impact, the project manager will be at a disadvantage.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"benefits\"><strong>Benefits of Having a Schedule Management Plan<\/strong><\/h2>\n\n\n\n<p>When the Schedule Management Plan is customized to the project needs and aligned to the project management methodology, there is increased potential for reaching project goals on time and within budget. Benefits of a well-designed Schedule Management Plan include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>effective management of time-related costs<\/li>\n\n\n\n<li>accurate schedule projections and estimates<\/li>\n\n\n\n<li>effective management of time-related resources<\/li>\n<\/ul>\n\n\n\n<p>To realize all benefits, the Schedule Management Plan should be developed within the project planning process and be aligned with other plans within the overall Project Management Plan.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"summary\"><strong>Summary<\/strong><\/h2>\n\n\n\n<p>Project managers use schedule management to determine the management guidelines for scheduling responsibilities, resources, and accountability. The Schedule Management Plan feeds into the Project Management Plan. The <em>PMBOK\u00ae Guide<\/em> \u2013 Sixth Edition notes the planning process should include, \u201c<a href=\"https:\/\/www.pmi.org\/learning\/library\/project-development-schedule-management-plan-6205\" target=\"_blank\" rel=\"noreferrer noopener\">a schedule management plan that selects a scheduling methodology, a scheduling tool, and sets the format and establishes criteria for developing and controlling the project schedule<\/a>.\u201d Like other plans within the overall Project Management Plan, the Schedule Management Plan is tailored to the specific needs of the project. It is a document that guides how to manage scheduling processes and procedures to better ensure positive outcomes.<\/p>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<p style=\"font-size:25px\"><strong>Upcoming PMP Certification Training &#8211; Live &amp; Online Classes<\/strong><\/p>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\"><table class=\"table table-striped table-bordered table-responsive-sm font-md mt-5 mb-0 d-none d-md-table\"><tr><td>Name<\/td><td>Date<\/td><td>Place<\/td><td><\/td><\/tr><\/table>\n<\/div><\/div>\n\n\n\n<p><\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator is-style-wide\"\/>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n","protected":false},"excerpt":{"rendered":"<p>When we do projects and how the activities, tasks, and milestones are arranged is a critical skill for any project manager, The Schedule Management Plan provides guidance to the project manager and project team on how the project schedule will be developed, maintained, and controlled. With a Schedule Management Plan, the project manager can use [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":7124,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[4],"tags":[],"class_list":["post-7123","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Introduction to the Schedule Management Plan | PMP Concepts<\/title>\n<meta name=\"description\" content=\"You can find Schedule Management Plan concepts on the PMP Exam. 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