{"id":7479,"date":"2023-01-26T12:45:52","date_gmt":"2023-01-26T17:45:52","guid":{"rendered":"https:\/\/projectmanagementacademy.net\/resources\/?p=7479"},"modified":"2023-01-26T12:46:00","modified_gmt":"2023-01-26T17:46:00","slug":"schedule-baseline","status":"publish","type":"post","link":"https:\/\/projectmanagementacademy.net\/resources\/blog\/schedule-baseline\/","title":{"rendered":"Schedule Baseline: How to Create, Use, and Optimize"},"content":{"rendered":"\n<p>The schedule baseline serves an essential purpose in every project: A tool to measure the project&#8217;s progress against the stakeholder-approved project schedule. Additionally, as an output from the schedule development process, the project schedule baseline is used in conjunction with the scope and cost baseline to form the performance measurement baseline.<\/p>\n\n\n\n<p><strong>On this page:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><a href=\"#what-is-psb\">What is a Project Schedule Baseline?<\/a><\/li><li><a href=\"#benefits\">Benefits of a PMP Schedule Baseline<\/a><\/li><li><a href=\"#components\">Components of a PMP Schedule Baseline<\/a><\/li><li><a href=\"#create\">How to create a<strong> <\/strong>Project Schedule Baseline<\/a><\/li><li><a href=\"#ps-vs-psb\">Project Schedule vs. Project Baseline Schedule<\/a><\/li><li><a href=\"#adjust\">How to adjust a Project Schedule<\/a><\/li><li><a href=\"#use\">Ways to use the Project Schedule Baseline<\/a><\/li><li><a href=\"#summary\">Summary<\/a><\/li><\/ul>\n\n\n\n<div class=\"wp-block-columns has-background is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\" style=\"background-color:#e9f7ff\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:40%\">\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/e360-media.s3.amazonaws.com\/2022\/02\/07154948\/7-Secrets-Thumbnail-2022-809x1024.png\" alt=\"\" class=\"wp-image-5030\" width=\"309\" height=\"391\" srcset=\"https:\/\/e360-media.s3.amazonaws.com\/2022\/02\/07154948\/7-Secrets-Thumbnail-2022-809x1024.png 809w, https:\/\/e360-media.s3.amazonaws.com\/2022\/02\/07154948\/7-Secrets-Thumbnail-2022-237x300.png 237w, https:\/\/e360-media.s3.amazonaws.com\/2022\/02\/07154948\/7-Secrets-Thumbnail-2022-768x972.png 768w, https:\/\/e360-media.s3.amazonaws.com\/2022\/02\/07154948\/7-Secrets-Thumbnail-2022.png 1010w\" sizes=\"auto, (max-width: 309px) 100vw, 309px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:50%\">\n<div style=\"height:48px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><\/p>\n\n\n\n<p class=\"has-medium-font-size\" id=\"block-eef25254-e22e-41f6-826b-cab064e3d095\"><strong>7 Secrets to Passing the PMP\u00ae Exam<\/strong><\/p>\n\n\n\n<p id=\"block-14690051-2796-4b03-bcb7-95d54bd01fcd\"><em>Learn the secrets to passing the PMP\u00ae exam on your first try.<\/em><\/p>\n\n\n\n\n\t\t\t\t\t<script>\n\t\t\t\t\t\thbspt.enqueueForm({\n\t\t\t\t\t\t\tportalId: 3294842,\n\t\t\t\t\t\t\tformId: \"4091cf73-280a-4cd8-be87-aec72cada392\",\n\t\t\t\t\t\t\ttarget: \"#hbspt-form-1778810138000-2218157841\",\n\t\t\t\t\t\t\tregion: \"na1\",\n\t\t\t\t\t\t\t\n\t\t\t\t\t\t});\n\t\t\t\t\t<\/script>\n\t\t\t\t\t<div class=\"hbspt-form\" id=\"hbspt-form-1778810138000-2218157841\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:10%\">\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"what-is-psb\"><strong>What is a Project Schedule Baseline?<\/strong><\/h2>\n\n\n\n<p>In schedule management, a project baseline is the foundational project schedule approved by the key stakeholders. Use it as a basis for comparing actual project performance to the original plan. &nbsp;<\/p>\n\n\n\n<p>Project Management Institute (PMI) includes <a href=\"https:\/\/projectmanagementacademy.net\/resources\/blog\/project-schedule-pmp\/\" target=\"_blank\" rel=\"noreferrer noopener\">project schedule<\/a> questions within the Project Management Professional (PMP)\u00ae certification exam. For this reason, some informally refer to the project schedule as &#8220;PMP schedule baseline.&#8221; PMI&#8217;s <em>A Guide to the Project Management Body of Knowledge (PMBOK\u00ae Guide)<\/em> &#8211; 6th edition provides the project schedule baseline definition: A baseline is the approved version of a schedule model that can be changed using formal change control procedures and is used as the basis for comparison to actual results.<\/p>\n\n\n\n<p>Several terms refer to the project schedule baseline:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>PMP schedule baseline<\/li><li>Schedule baseline (one of several project baselines)<\/li><li>Baseline schedule<\/li><\/ul>\n\n\n\n<p>PMP certification holders should know how to use the project schedule baseline to track the actual progress of the project against the <a href=\"https:\/\/www.pmi.org\/learning\/library\/planning-scheduling-managing-project-8510\" target=\"_blank\" rel=\"noreferrer noopener\">project plan<\/a>. Whether to access progress at a specific moment or over time, the project schedule baseline can help determine if the project schedule needs an update.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"benefits\"><strong>Benefits of a PMP Schedule Baseline<\/strong><\/h2>\n\n\n\n<p>There are several project benefits as a result of creating a schedule baseline. For example:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Provide a point of reference to measure performance against to identify variances and take necessary corrective action<\/li><li>Improve communication among project stakeholders by providing a common understanding of the approved project schedule<\/li><li>Enable better project control as a basis for making necessary changes to the schedule<\/li><\/ul>\n\n\n\n<p>As any PMP credential holder can tell you, the overall project schedule is a powerful administrative project management tool when it is monitored and kept up to date.<\/p>\n\n\n\n<p>Example benefits include:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>more accurate schedule reporting throughout the project,<\/li><li>built-in schedule accountability for project team and stakeholders, and<\/li><li>input for more accurate cost estimates.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"components\"><strong>Components of a PMP Schedule Baseline<\/strong><\/h2>\n\n\n\n<p>A schedule baseline has two primary components:<\/p>\n\n\n\n<ol class=\"wp-block-list\" type=\"1\"><li>schedule model (the documented planned project schedule) and<\/li><li>documented stakeholder approval of the schedule model.<\/li><\/ol>\n\n\n\n<p>By no means is that all there is to a project schedule baseline. For example, within the project schedule baseline, the Project Manager will have information such as<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>activity sequences,<\/li><li>activity durations,<\/li><li>activity dependencies (including leads and lags),<\/li><li>activity start dates, and<\/li><li>activity end dates.<\/li><\/ul>\n\n\n\n<p>The detailed project schedule baseline will also include inherent assumptions and <a href=\"https:\/\/projectmanagementacademy.net\/resources\/blog\/resource-limited-scheduling-for-pmp\/\" target=\"_blank\" rel=\"noreferrer noopener\">resource requirements<\/a>. The project&#8217;s complexity will shape how much detail is needed for the project schedule baseline to be effective. The level of detail required on the schedule baseline should be determined as part of creating the <a href=\"https:\/\/projectmanagementacademy.net\/resources\/blog\/schedule-management-plan\/\" target=\"_blank\" rel=\"noreferrer noopener\">schedule management plan<\/a>.<\/p>\n\n\n\n<hr class=\"wp-block-separator is-style-wide\"\/>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\">\n<p class=\"has-text-align-center has-medium-font-size\"><strong>Studying for the PMP Exam?<\/strong><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-buttons is-horizontal is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-1 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button has-custom-width wp-block-button__width-100 is-style-fill\"><a class=\"wp-block-button__link has-white-color has-text-color has-background\" href=\"https:\/\/projectmanagementacademy.net\/free-pmp-questions\" style=\"border-radius:2px;background-color:#366194\" target=\"_blank\" rel=\"noreferrer noopener\">PMP Practice Questions<\/a><\/div>\n<\/div>\n\n\n\n<div style=\"height:8px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator is-style-wide\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"create\"><strong>How to create a Project Schedule Baseline<\/strong><\/h2>\n\n\n\n<p>Typically, the project manager will create the project baseline at a project&#8217;s start, following the defining and approval of the project scope. It is a written document (which can be a chart) that, along with the cost baseline and scope baseline, forms the overall performance measurement baseline to assess progress against the original plan.<\/p>\n\n\n\n<p>The high-level process of creating a project performance baseline generally includes these steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\" type=\"1\"><li>Define the project scope and objectives.<\/li><li>Develop the project schedule.<\/li><li>Allocate resources to the project activities.<\/li><li>Obtain approval from the relevant stakeholders for the project baseline.<\/li><\/ol>\n\n\n\n<p>Then, the project schedule is updated as required throughout the project.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"ps-vs-pbs\"><strong>Project Schedule vs. Project Baseline Schedule<\/strong><\/h2>\n\n\n\n<p>A <a href=\"https:\/\/projectmanagementacademy.net\/resources\/blog\/what-is-schedule-data-in-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">project schedule is an output<\/a> of a schedule model that presents linked activities with planned dates, durations, milestones, and resources.<\/p>\n\n\n\n<p><strong><em>Project schedule: current projected end date of project based on actuals<\/em><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>The output of a schedule model<\/li><li>Updated by the project manager pending schedule changes occurring during the project<\/li><li>Changed without formal stakeholder approval<\/li><\/ul>\n\n\n\n<p>A project baseline is the approved version of the project schedule. It can only be changed using formal change control procedures, is used as the basis for comparison to actual results, and is an output of the <a href=\"https:\/\/projectmanagementacademy.net\/resources\/blog\/develop-schedule-pmp\/\" target=\"_blank\" rel=\"noreferrer noopener\">schedule development process<\/a>.<\/p>\n\n\n\n<p><strong><em>Project baseline schedule: planned end date of project based on baseline data<\/em><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>The output of the schedule development process<\/li><li>Approved by project stakeholders at project start<\/li><li>Changed using formal change control procedures<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"adjust\"><strong>How to adjust a Project Schedule<\/strong><\/h2>\n\n\n\n<p>The project schedule baseline remains the same as the foundational plan for how long the project will take to complete. However, as things change in all projects, the project schedule (not the baseline) should be adjusted and compared to the baseline to identify significant differences and impacts. To make those adjustments, the project manager should know these critical items:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Budget<\/strong>. A budget is the approved estimate for the project, any work breakdown structure (WBS) component, or any scheduled activity.<\/li><li><strong>Milestone Schedule<\/strong>.&nbsp;This type of schedule presents milestones with planned dates.<\/li><li><strong>Performance Measurement Baseline<\/strong>.&nbsp;Integrated scope, schedule, and cost baselines are used for comparison to manage, measure, and control project execution.<\/li><li><strong>Project Schedule<\/strong>.&nbsp;A project schedule is an output of a schedule model that presents linked activities with planned dates, durations, milestones, and resources.<\/li><li><strong>Scope Baseline<\/strong>.&nbsp;This baseline is the approved version of a scope statement, work breakdown structure (WBS), and its associated WBS dictionary that can be changed using formal change control procedures. Use it as the basis for comparison to actual results.<\/li><\/ul>\n\n\n\n<p>Note that each schedule tool and document is an example of potential PMP certification exam question topics, so understanding these concepts is critical to earning the PMP certification.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"use\"><strong>Ways to use the Project Schedule Baseline<\/strong><\/h2>\n\n\n\n<p>The construction of a project schedule baseline may take many components, depending on the <a href=\"https:\/\/www.pmi.org\/learning\/library\/effectively-manage-complex-project-schedules-8229\" target=\"_blank\" rel=\"noreferrer noopener\">complexity of your project<\/a>. However, it can help a project manager meet project management best practices. For example, use a project schedule baseline to:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Effectively communicate schedule milestones and shifts.<\/li><li>Compare actual performance to the baseline to identify variances,<\/li><li>Have a more accurate cost baseline, and<\/li><li>Identify schedule risks in time to make adjustments, including activation of mitigation tactics.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"summary\"><strong>Summary<\/strong><\/h2>\n\n\n\n<p>The Project Schedule Baseline is used with the Cost Baseline and Scope Baseline to form the performance baseline of a project. A project schedule baseline is a document, often a chart, that compares the actual schedule to determine if and what adjustments are needed to stay within the project scope and cost parameters. It is a topic that may be on PMI&#8217;s PMP certification exam as it is a foundation of project schedule work.<\/p>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<p style=\"font-size:25px\"><strong>Upcoming PMP Certification Training &#8211; Live &amp; Online Classes<\/strong><\/p>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\"><table class=\"table table-striped table-bordered table-responsive-sm font-md mt-5 mb-0 d-none d-md-table\"><tr><td>Name<\/td><td>Date<\/td><td>Place<\/td><td><\/td><\/tr><\/table>\n<\/div><\/div>\n\n\n\n<p><\/p>\n<\/div><\/div>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator is-style-wide\"\/>\n\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n","protected":false},"excerpt":{"rendered":"<p>The schedule baseline serves an essential purpose in every project: A tool to measure the project&#8217;s progress against the stakeholder-approved project schedule. Additionally, as an output from the schedule development process, the project schedule baseline is used in conjunction with the scope and cost baseline to form the performance measurement baseline. On this page: What [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":7482,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[4,98],"tags":[],"class_list":["post-7479","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management","category-scheduling"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Schedule Baseline in Project Management: Definition and Use<\/title>\n<meta name=\"description\" content=\"Stay on track and on budget in your project management with a schedule baseline. Learn how to set one up, review progress, and adjust.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/projectmanagementacademy.net\/resources\/blog\/schedule-baseline\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Schedule Baseline in Project Management: Definition and Use\" \/>\n<meta property=\"og:description\" content=\"Stay on track and on budget in your project management with a schedule baseline. Learn how to set one up, review progress, and adjust.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/projectmanagementacademy.net\/resources\/blog\/schedule-baseline\/\" \/>\n<meta property=\"og:site_name\" content=\"Project Management Academy Resources\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/ProjectManagementAcademy.net\" \/>\n<meta property=\"article:published_time\" content=\"2023-01-26T17:45:52+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-01-26T17:46:00+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/e360-media.s3.amazonaws.com\/2023\/01\/25170910\/Schedule-Baseline-How-to-Create-Use-and-Optimize.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"900\" \/>\n\t<meta property=\"og:image:height\" content=\"200\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Kyle Puckett\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@PM_Academy\" \/>\n<meta name=\"twitter:site\" content=\"@PM_Academy\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Kyle Puckett\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/projectmanagementacademy.net\/resources\/blog\/schedule-baseline\/\",\"url\":\"https:\/\/projectmanagementacademy.net\/resources\/blog\/schedule-baseline\/\",\"name\":\"Schedule Baseline in Project Management: Definition and Use\",\"isPartOf\":{\"@id\":\"https:\/\/projectmanagementacademy.net\/resources\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/projectmanagementacademy.net\/resources\/blog\/schedule-baseline\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/projectmanagementacademy.net\/resources\/blog\/schedule-baseline\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/e360-media.s3.amazonaws.com\/2023\/01\/25170910\/Schedule-Baseline-How-to-Create-Use-and-Optimize.jpg\",\"datePublished\":\"2023-01-26T17:45:52+00:00\",\"dateModified\":\"2023-01-26T17:46:00+00:00\",\"author\":{\"@id\":\"https:\/\/projectmanagementacademy.net\/resources\/#\/schema\/person\/68bbacbe3d69e983543ed1d184a6cd82\"},\"description\":\"Stay on track and on budget in your project management with a schedule baseline. 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